Construction Handover and Mobile Scanning

The construction handover process can present challenges at a project’s completion with long-term impacts unless correctly managed. We explore how mobile scanning technologies can provide precise digital documentation across multiple fronts to ensure transparency at this crucial stage.
A significant step for any construction project is the final handover process. Without the correct assessments, documentation, and transparency, it can be a challenge for building managers to operate sites effectively throughout the building lifecycle.

From the NavVis blog.

Documentation is of primary importance. However, issues with paperwork can often lead to complications and confusion, with inconsistent documents and inaccurate records.

At handover, all documents relating to the building are required by the owners to ensure successful operations and maintenance over the long term. Documents typically include as-built plans, the relevant certificates, permits, and warranties, as well as any manuals or structural reports. Close work permits are also often required after the final inspection, in addition to the identification of any necessary works required by the owners before they can move in. Alongside this, reports will be needed for fire safety and information regarding utilities.

Furthermore, many of these documents must be updated over the building’s lifetime, with continuous monitoring a crucial way to ensure that documentation remains up to date.

The necessary documents must be approved by all parties to ensure legal requirements and compliance needs are met when transferring ownership of the property.

The role of digitalization in construction projects
Even in this digital age, the handover process can be fraught with difficulties. Information may be difficult to access, resulting in a lack of transparency among the many stakeholders.

This is especially true with paper-based systems, where there may be limited copies of documents that can be difficult for various stakeholders to view as they may only be accessible at a singular location. These documents may be scanned and uploaded to a shared folder – but there is no guarantee that they can be easily accessed or understood by stakeholders and contractors with different levels of technical knowledge.

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